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This privacy notice tells you what to expect us to do with your personal information. We reserve the right to update this Privacy Notice. When we do, we’ll change the “Last Updated” date at the top. If we make significant changes to how we use or share your information, we’ll try to let you know by email, a notice on our website, or another method that follows the law.

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Please read this Privacy Notice carefully. By using any of our Services, you agree to the collection and use of your information as described in this Notice.


1. Who We Are
WHIRL Education Ltd (“we”, “us”, “our”) is the data controller responsible for your personal data.

Company number: 17175179
Contact email: womenshealthsummerschool@gmail.com

2. What Information We Collect
We collect and process the following personal data as part of the summer school application process:

  • Contact information: name and email address

  • Educational information: degrees studied and academic background

  • Professional information: current role and career stage

  • Application responses: information you provide about your motivation for attending and relevant experience, and any other information you choose to include in free-text responses

 

If you choose to sign up to receive updates about WHIRL summer school and future events, we will also collect your name and email address for this purpose.

 

3. How We Collect Data
We collect your data directly from you when you complete an application form or sign up to receive updates on our website (hosted via Wix.com).

4. How We Use Data
We use this information to:

  • assess and shortlist applicants for the summer school

  • score and evaluate applications as part of our selection process

  • communicate with you about your application outcome

  • administer and organise the programme (for successful applicants)

  • maintain records of our selection decisions

  • send information about future events (only where you have provided consent)
     

5. Legal Basis

  • Legitimate interests (Article 6(1)(f))
    We process your personal data to assess applications, select candidates, maintain a fair and transparent selection process, and communicate outcomes.

 

We have a legitimate interest in running and managing our summer school programme and have assessed that our use of your data is necessary and does not override your rights and freedoms.

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  • Consent (Article 6(1)(a))
    Where you choose to receive information about WHIRL summer school and future events, we rely on your consent. This consent is collected via a clear, separate opt-in and is entirely optional.

 

You can withdraw your consent at any time by contacting us or using the unsubscribe option in our emails.

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8. How Long We Keep Information

We retain application data for up to 2 years after the application process concludes. This allows us to:

  • manage future programmes

  • respond to queries or complaints

  • maintain records of our selection decisions

 

After this period, your data will be securely deleted or anonymised.

 

If you have consented to receive marketing communications about WHIRL and future events, we will retain your contact details until you withdraw your consent.

 

9. Your Rights
Under UK data protection law, you have the right to:

  • ask for a copy of your data 

  • request correction of inaccurate data

  • request deletion of your data

  • object to data processing 

  • request to transfer it to another organisation in certain circumstances

  • withdraw consent at any time (for marketing communications)

 

To exercise any of these rights, contact us at womenshealthsummerschool@gmail.com.

You can read more about your data protection rights on the ICO’s website: https://ico.org.uk/for-organisations/advice-for-small-organisations/privacy-notices-and-cookies/create-your-own-privacy-notice/your-data-protection-rights/#roa 


10. Complaints
If you have any concerns about our use of your personal data, you can make a complaint to us by emailing womenshealthsummerschool@gmail.com.

 

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

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